Author: TCR Staff

Classroom Management

Preparing for Next Year and Summer Storage Tips

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Preparing for Next Year
Although you will always spend time in the fall to prepare for the beginning of the year, it is important to get somewhat organized at the end of the year so that the transition is smooth.
1. Take some time to decide what areas you will begin teaching next year.
2. Pull the files, and take them home to begin planning lessons.
3. Have the first week of lessons planned, as well as the materials prepared, if you are certain what you will be covering that first week.
4. Familiarize yourself with the titles and contents of resource books that you will be using next fall.
5. Read books during the summer that you will be using in your lessons.
6. Organize and clean out your file at the end of the year when everything is still fresh and you remember what you needed and what you didn’t need.
7. Pack away students’ records so that you will have room for the upcoming class list of information.
8. Make up your new lesson plan book or obtain a new one.
9. Compile the Daily Task book and pull out the Beginning-of-the-Year List. Begin checking things off that you complete that are on both lists.
10. Look ahead at the Beginning-of-the-Year List and complete anything that you have time to complete now.

Summer Storage
Storage is important if you are moving from one classroom to another. If you remain in one classroom from year to year, storing your material is essential if others use your classroom during the summer or if you are concerned with the dust that might attach to your materials. Whatever your needs are, make sure you begin saving boxes at the beginning of the year so that by the end of the year you will have your boxes ready for storage. You may ask the custodian to help you gather and save boxes. Make sure to label the boxes clearly with your name, your room, and the contents of the box. Organize the items in the boxes logically—supplies in one box, books in another, etc. Resist the temptation to throw everything into one box—it will take much longer to sort through when you are unpacking.

Although the temptation is great at the end of the year to walk away from the loose ends, leave time and energy to wrap things up in an organized manner. Time spent packing, planning, cleaning, and looking ahead will save time in the future, and it will allow you the self-satisfaction (not to speak of the relief!) of knowing that you will be coming back to an organized classroom in the fall.

Classroom Management

Tips for Preparing for the End of the School Year

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End of the School Year
The end of the school year tends to sneak up on us. This is the time to make an effort towards origination and preparation so that the transition to next fall will happen smoothly.

Packing Things Away
Begin packing things away when you know you are finished using them. This process may begin as soon as the first few weeks of school have gone by. Think about each item you use each day. If you no longer have a use for it and can’t foresee using it during the remainder of the academic year, pack it. It will leave more room for more important items in your classroom.

Making lists
Make another list labeled “End of the Year” and create a file for it. Run copies of this list to use at the end of the school year. Place a check mark near each item that you complete. You may want to indicate the completion date next to it. Always save this list for reference. Store it in your “End of the Year” file. An example of the end-of-the-school year list follows, to be adapted to your needs.

End of the Year
 Hand out all papers.
 Finish record keeping.
 Complete report cards.
 Follow up on all parent communications.
 Pack away all posters.
 Pack away all supplies.
 Pack away all resources
 Wash boards.
 Clean out student desks.
 Plan lessons for the first week of school in the fall.
 Gather materials for the first week of school in the fall.
 Go through all mail and magazines.
 File all papers.
 Go through old files and clean them out.
 _____________________________
 _____________________________
 _____________________________

Teacher Resources

Sub Grab-Bag: What Every Substitute Teacher Should Have

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What might you need on the job when you don’t know anything about it? This happens every day when you are a substitute teacher. Here’s a list of things you should consider having with you on every assignment:

  • Paper clips
  • Marking pens
  • Name tags
  • Seating chart forms
  • Ream of duplicating paper
  • Literature selections
  • Emergency lesson plans (see Chapter 5 in the Substitute Teacher Handbook for these)
  • Whistle
  • Sun hat or sunscreen
  • Jogging shoes or flats for P.E. and recess duty
  • Assignment calendar
  • Time sheet
  • Small cooler or lunch box and thermos
  • Change of clothing (in case teaching assignment changes after your arrival)
  • Copies of instructional materials that you wish to use with the class
  • Stickers or ink stamp and pad (primary & elementary levels)
  • Index card of “sponge” activities for students to use after they finish their assignments (see previous post)
  • Copy of your own discipline plan (laminated and ready to post)
  • Special objects or items that you would like to use with the class that may motivate them during the day, such as stickers, award badges, certificates, and incentive charts
  • Teaching journal
  • Blank forms of a regular classroom teacher report (to be completed and left at the end of the day)

More substitute teacher resources.

Teacher Resources

Tips for Being a Successful Substitute Teacher

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Anyone who has ever substitute taught knows that it can be both rewarding and challenging. Many times the substitute teacher is considered successful if he or she is able to simply keep control of a class. Surely, every substitute teacher strives to do much better than that.

General Tips
Here are some general tips to help you to smoothly assimilate into your new environment:

  • If you want to substitute teach at a particular school, get to know the secretary there. It is often her job to arrange for substitute teachers. Even if she doesn’t have to arrange for a replacement teacher, she is frequently asked for suggestions.
  • If you want to do long-term subbing, make that known to the school office and to the teachers you sub for. When you talk to them, provide each school with a copy of your résumé.
  • Say “yes” as often as possible. When you will be out of town or on vacation, call the person who is responsible for securing subs. Make sure he or she knows when you will return and call him or her as soon as you do.
  • If you don’t want to work on a particular day, let the person in charge know in advance. If you answer and say “no” too often, you’ll stop getting calls.
  • Keep a file on each school where you sub. Include administrators’ names, a map of the school, a list of faculty, and a copy of the school’s rules and procedures. Keep notes about individual teachers and classes. Indicate class rules and routines, whether the teacher leaves a sub folder and lesson plans, what classroom expectations are, how the class behaved, and so on. Keep copies of all your teacher reports.
  • Proper preparation for substitute teaching is essential. Your arrival time at the school can be essential to the smooth functioning of your classroom. Taking the correct materials into the classroom can mean an extra five minutes added to your teaching time with the students because you don’t need to spend that time looking for essential teaching supplies.

At Home

  • Answer the phone on the first ring. The person calling is very busy and usually has many positions that need to be filled that morning.
  • Be cheerful when you get a call at 5:00 A.M. Keep in mind that there is a person at the other end of the phone who had to get up much earlier than you in order to call you.
  • Keep a pad of paper and pencil by the bed to write down the assignment. It’s very easy to forget something when you have just woken up.
  • Arrange your clothes the night before. Make sure you have all the items you would need and that they are clean and freshly pressed.

When You Arrive at School

  • Arrive at your assignment earlier than requested, especially if it’s the first time you’ve been in that particular teacher’s class. Have your Sub Grab-Bag (in upcoming post) with you. Check in with the school secretary and see if there are any duties, assemblies, or anything else unexpected that you might need to do.
  • Treat the school secretary with the utmost respect. He or she can be your best friend. If you are going to make anyone angry with you at the school, don’t let it be the secretary.
  • Obtain any keys that might be necessary and check the teacher’s mailbox for announcements, attendance sheets, and so on.
  • Obtain the bell schedule, in case your teacher has not provided it for you in his or her notes.
  • Find the location of the restrooms and the teachers’ lounge.
  • Look around at the physical set-up of the room. Find the plans, rules, evaluation chart, and supplies you will need.
  • Follow the plans that are left for you. Don’t disregard them and do your own thing. If you have questions, ask other grade-level teachers.
  • Write your name and the assignments on the chalkboard.
  • Have an activity ready for students to do as soon as they enter the room.
  • Finally, go next door and meet that teacher. Ask if you can send a student to his or her room, if necessary. This isn’t showing weakness—it’s just the opposite: it says that you are preparing for any challenge.

Moving Through the Day

  • If a seating chart is not available, make one as you take attendance.
  • Learn the names of as many students as possible. Learn at least a few names immediately.
  • Follow the teacher’s lesson plans as closely as possible. Supplement with your own activities only after the assigned work is done.
  • Let only one student out of class at a time, with a hall pass of some sort. Bring your own, if necessary.
  • Take notes throughout the day about incidents you want to share with the classroom teacher. Whenever you’re unsure of what action to take, err on the side of caution.
  • During the break time, go into the teacher’s lounge and meet other teachers. If they seem “standoffish”, ask questions about them. People are often willing to talk about themselves if you show interest. Tell them you are available if they should need someone to substitute. This is how you get more job assignments.
  • Walk around the room. Students understand that if you move into an area of the room, you will take possession of it. On the other hand, if you never walk around the room, you’re letting them know that they are in charge there. Also, moving around the room allows you to speak to the students for both control and social purposes.

Before You Leave

  • Before the children leave, have them clean the room. This can be fun and easy. If, for example, you are reading a story or doing quiet seat work the last part of the day, ask for two or three volunteers to clean up the floor. You will be surprised at how well they will do because they were “chosen.”
  • Complete a teacher report form. Include a list of students who were absent or went home early.
  • Make the classroom look as it did when you arrived. Make it even neater, if possible. Teachers love this.
  • Grade any work you can. If you are in doubt as to what the teacher wants, leave it, but make sure it is stacked neatly. Try to keep track of who finished what and leave that information for the teacher, too.
  • Leave a full report about what you did and did not cover as far as lesson plans are concerned. Also mention student behavior, especially positive things. If any major negative episodes occur, write down what happened and also let another teacher or the aide know about the incident.
  • Go through the office and return the key. When you are there, ask if you will be needed the next day. Tell the secretary how much you enjoyed your time at the school or maybe what you learned during the day and how you hope to return for another assignment. Even if you are exhausted, don’t let her know: she’s had a hard day, too.

For more tips on how to be a successful substitute teacher, check out the Substitute Teacher Handbook.